Union Printed Campaign Materials and Merchandise RFP

Union Printed Campaign Materials and Merchandise

Release Date: December 10, 2025

Questions Due: December 20, 2025

Proposal Deadline: December 31, 2025 at 5 pm MT

Interviews: January 5 to January 9, 2026

Award Notification: January 16, 2026

Contract Start: March 1, 2026

Primary Contact: Jade Velazquez, Executive Director, Utah Democratic Party

Overview

The Utah Democratic Party invites qualified union print vendors to submit proposals for the production of campaign materials and merchandise for the 2026 election cycle. UDP anticipates supporting up to 100 candidates statewide and seeks volume based pricing, reliable timelines, and consistent quality for both large scale printed materials and smaller a la carte merchandise orders.

UDP will accept proposals from vendors that provide full service support, including design, printing, finishing, and delivery, as well as proposals from vendors that provide production only services. Union printing is required for all products.

The selected vendor or vendor pool will support statewide candidates in achieving cost savings, rapid production, and durable campaign materials.

Scope of Work

Vendors may submit a proposal for the full scope or for selected components. UDP may award one or more contracts.

A. Bulk Printed Campaign Materials

Vendors must provide pricing for:

1. Yard Signs

  • Standard yard signs (18x24)

  • Large format signs (2x4, 4x4, 4x8 or similar)

  • Single sided and double sided

  • H-frame metal stakes

  • Wooden or metal post mounts for large formats

  • Volume pricing tiers for 250, 500, 1000, 2500, 5000 or more

  • Weather resistant finishing options

2. Printed Flyers for Doorknocking

  • Common sizes including 4x6, 5x7, and 8.5x11

  • Full color

  • Single sided and double sided

  • Gloss or matte options

  • Pricing by quantity for high volume canvassing needs

3. Mailers

  • Standard political mail sizes

  • UV or matte finish options

  • Single sided and double sided

  • Folding, tabbing, and addressing options

  • Print and ship or print and deliver

  • Rush turnaround pricing for GOTV windows

4. Door Hangers

  • Standard door hole format

  • Full color

  • Single sided and double sided

  • Pricing by volume

5. Delivery

  • Primary delivery to Utah Democratic Party Headquarters in Salt Lake City

  • Optional direct delivery to county parties or candidates

  • Packaging and labeling requirements should be described

B. Optional A La Carte Campaign Merchandise

Vendors may submit pricing for any or all of the following:

1. T-Shirts

  • Bundles of 25, 50, and 100

  • Multiple color options

  • Screen print or DTG

  • Cotton/Poly Blend

  • Union printed only

2. Stickers

  • Quantities of 100, 500, 1000 or higher

  • Circles, squares, or die cut shapes

  • Indoor or outdoor durability

3. Additional Campaign Goods (Optional)

  • Buttons

  • Banners

  • Table drapes

  • Rally signs

  • Window clings

  • Clipboard labels

  • Any other commonly requested campaign materials

Vendors are encouraged to list any additional products they believe may benefit candidates.

Proposal Options

Vendors may submit:

  • Full Service Proposal

    • Includes graphic design, revisions, print production, finishing, packaging, and delivery.

  • Production Only Proposal

    • UDP or candidates provide final design files and vendor prints according to specifications.

Vendors may submit proposals for one category or all categories.

Required Qualifications

  • Union print shop with a valid union bug

  • Experience supporting political campaigns or large scale print clients

  • Ability to meet rapid turnaround timelines

  • Reliable shipping and delivery

  • Strong customer service and communication

  • Capacity to handle statewide volume

Proposal Requirements

All proposals must include:

A. Company Information

  • Company name and address

  • Union affiliation and proof of union status

  • Contact information for an account representative

B. Pricing

  • Itemized pricing for all requested materials

  • Volume based pricing tiers

  • A la carte merchandise pricing

  • Rush pricing

  • Delivery or shipping cost structure

C. Production Capabilities

  • Standard turnaround times

  • Peak season capacity

  • File requirements for production only work

  • Proofing and revision process (for full-service proposals)

D. Samples

  • Images or physical examples of previous political work or comparable projects

E. References

  • At least three references, preferably from political or high-volume clients

Evaluation Criteria

  • UDP will evaluate proposals based on:

  • Union status and compliance (required)

  • Pricing and volume discount structure

  • Production capacity and turnaround times

  • Quality and durability of materials

  • Experience working with political campaigns

  • Customer service and responsiveness

The Utah Democratic Party may select multiple vendors or request clarifications during the review period.

Submission Instructions

Submit proposals in PDF format to:

Jade Velazquez

Executive Director, Utah Democratic Party

jade@utdem.org 

Subject line: RFP Submission: Union Printed Campaign Materials & Merchandise

Deadline: December 31, 2025 at 5 pm MT

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